Academic Administrative Assistant – HigherEdJobs



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Company Description:

About Augustana College: Established in 1860, we are located in the culturally diverse metropolitan area of the Quad Cities on the Mississippi River (~165 miles west of Chicago, IL). With a combined population of nearly 400,000, the Quad Cities offers the opportunities of a big city with the hospitality of a smaller town. Augustana College is a selective, private college that serves approximately 2,400 undergraduate students, offering 90 majors and related areas of undergraduate study, and enjoys a ranking in the top tier of U.S. News, National Liberal Arts Colleges.

As a consecutive two-time INSIGHT Into Diversity Higher Education Excellence Diversity (HEED) award-winning campus, our intentional community and commitment to diversity and inclusion mean we are a place where all students from all backgrounds flourish. In addition, we provide all undergraduate students an Augie Choice award for $2,000 to be used for an internship, research, or study abroad.

Our campus life experience, offers students a robust co-curricular experience that includes the performing arts, broadcasting and publications, student government, fraternity and sorority life, and more. As a member of the College Conference of Illinois and Wisconsin, the Augustana Vikings participate in 28 varsity athletic teams under NCAA Division III and offers all gender competitive E-Sports.

Employees at Augustana enjoy an excellent benefit package including medical, retirement, generous paid time off, tuition benefits for employees and their family members, and much more.

Job Description:

Job Title: Academic Administrative Assistant       

Status: Non-Exempt, Full-time position, Academic Year schedule (late August – end of May)                     

Wage:  720

Reports To:  Academic Department Chair(s)

Overview: Academic Administrative Assistants (AAAs) play an integral role in student success, especially through their work in supporting faculty. Academic Administrative Assistants are responsible for ensuring that the day to day operations of their assigned department runs smoothly so faculty can concentrate their efforts on teaching and student development. Support may include but is not limited to: customer service, coordinating departmental activities, supervising student workers, website and social media management, budget and P-card administration.

The ideal candidate will have a strong attention to detail, will be tech savvy, love interacting and collaboration with a diverse population, and find joy in supporting others to ensure success. 

Job Duties:

  1. Answers phone calls, greets visitors and provides a warm welcome while meeting the needs of students, faculty members, and others interacting with the designated academic departments. 
  2. Provides basic services for students & faculty members including copying of class materials, preparing documents and providing information about activities and offerings of the department.
  3. Responsible for the hiring, training and supervision of student workers as needed. Assigns projects, creates schedules, and communicates expectations. Maintains electronic student worker time cards and submits these to payroll in a timely manner.
  4. Maintains and updates the department websites and social media postings.
  5. Oversees departmental financial management such as reconciling P-cards, managing the departmental budget and paying invoices.
  6. Plans and coordinates special events such as banquets, open houses, faculty interviews, guest speakers, and other events.
  7. Oversees and maintains adequate supplies of office materials and other needs for the department
  8. Serve as backup administrative support to other departments as needed.
  9. Assists with special projects, events and other duties as assigned.

Requirements:

Education:

High school diploma or GED required. Additional education and/or experience highly preferred.

Skills & Experience: 

  • 1-3 years of demonstrated experience providing administrative support for a variety of individuals.
  • Strong verbal and written communication skills.
  • Excellent computer skills with a working knowledge of Microsoft Office products and ability to learn Web basics.
  • Ability to work with limited supervision, prioritize work, and meet deadlines with a high degree of detail orientation and accuracy.
  • Excellent customer service skills and ability to work with a diverse group of colleagues, faculty members, members of the campus community, students and parents.
  • Time management skills to handle multiple priorities in an environment of frequent interruptions.

Physical Requirements: 

This position is located on campus and works in a traditional office environment. The below requirements are expected to:

  • Frequently move about inside the office to access file cabinets, office machinery, etc.
  • Consistently operates a computer and other office machinery such as printer, copy machine, calculator, and other equipment.
  • Frequently communicates with students and parents who have inquiries or campus related issues. Must be able to exchange accurate information in these situations in person, or by video or phone.

Additional Information:

Note:  This job description is subject to change and is not designed to be a comprehensive listing of activities, duties or responsibilities that are required by the employee. 

Application Instructions:

Application Instructions: Interested applicants should submit a cover letter and resume for consideration along with contact information for three professional references. Review of applications will begin immediately and will continue until the position is filled.

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Logo

Company Description:

About Augustana College: Established in 1860, we are located in the culturally diverse metropolitan area of the Quad Cities on the Mississippi River (~165 miles west of Chicago, IL). With a combined population of nearly 400,000, the Quad Cities offers the opportunities of a big city with the hospitality of a smaller town. Augustana College is a selective, private college that serves approximately 2,400 undergraduate students, offering 90 majors and related areas of undergraduate study, and enjoys a ranking in the top tier of U.S. News, National Liberal Arts Colleges.

As a consecutive two-time INSIGHT Into Diversity Higher Education Excellence Diversity (HEED) award-winning campus, our intentional community and commitment to diversity and inclusion mean we are a place where all students from all backgrounds flourish. In addition, we provide all undergraduate students an Augie Choice award for $2,000 to be used for an internship, research, or study abroad.

Our campus life experience, offers students a robust co-curricular experience that includes the performing arts, broadcasting and publications, student government, fraternity and sorority life, and more. As a member of the College Conference of Illinois and Wisconsin, the Augustana Vikings participate in 28 varsity athletic teams under NCAA Division III and offers all gender competitive E-Sports.

Employees at Augustana enjoy an excellent benefit package including medical, retirement, generous paid time off, tuition benefits for employees and their family members, and much more.

Job Description:

Job Title: Academic Administrative Assistant       

Status: Non-Exempt, Full-time position, Academic Year schedule (late August – end of May)                     

Wage:  720

Reports To:  Academic Department Chair(s)

Overview: Academic Administrative Assistants (AAAs) play an integral role in student success, especially through their work in supporting faculty. Academic Administrative Assistants are responsible for ensuring that the day to day operations of their assigned department runs smoothly so faculty can concentrate their efforts on teaching and student development. Support may include but is not limited to: customer service, coordinating departmental activities, supervising student workers, website and social media management, budget and P-card administration.

The ideal candidate will have a strong attention to detail, will be tech savvy, love interacting and collaboration with a diverse population, and find joy in supporting others to ensure success. 

Job Duties:

  1. Answers phone calls, greets visitors and provides a warm welcome while meeting the needs of students, faculty members, and others interacting with the designated academic departments. 
  2. Provides basic services for students & faculty members including copying of class materials, preparing documents and providing information about activities and offerings of the department.
  3. Responsible for the hiring, training and supervision of student workers as needed. Assigns projects, creates schedules, and communicates expectations. Maintains electronic student worker time cards and submits these to payroll in a timely manner.
  4. Maintains and updates the department websites and social media postings.
  5. Oversees departmental financial management such as reconciling P-cards, managing the departmental budget and paying invoices.
  6. Plans and coordinates special events such as banquets, open houses, faculty interviews, guest speakers, and other events.
  7. Oversees and maintains adequate supplies of office materials and other needs for the department
  8. Serve as backup administrative support to other departments as needed.
  9. Assists with special projects, events and other duties as assigned.

Requirements:

Education:

High school diploma or GED required. Additional education and/or experience highly preferred.

Skills & Experience: 

  • 1-3 years of demonstrated experience providing administrative support for a variety of individuals.
  • Strong verbal and written communication skills.
  • Excellent computer skills with a working knowledge of Microsoft Office products and ability to learn Web basics.
  • Ability to work with limited supervision, prioritize work, and meet deadlines with a high degree of detail orientation and accuracy.
  • Excellent customer service skills and ability to work with a diverse group of colleagues, faculty members, members of the campus community, students and parents.
  • Time management skills to handle multiple priorities in an environment of frequent interruptions.

Physical Requirements: 

This position is located on campus and works in a traditional office environment. The below requirements are expected to:

  • Frequently move about inside the office to access file cabinets, office machinery, etc.
  • Consistently operates a computer and other office machinery such as printer, copy machine, calculator, and other equipment.
  • Frequently communicates with students and parents who have inquiries or campus related issues. Must be able to exchange accurate information in these situations in person, or by video or phone.

Additional Information:

Note:  This job description is subject to change and is not designed to be a comprehensive listing of activities, duties or responsibilities that are required by the employee. 

Application Instructions:

Application Instructions: Interested applicants should submit a cover letter and resume for consideration along with contact information for three professional references. Review of applications will begin immediately and will continue until the position is filled.

, Academic Administrative Assistant – HigherEdJobs

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