Administrative Assistant 1 OR Trainee 1 OR Trainee 2 (NY HELPS)

Company Description:

===========================

Job Description:

TITLE: Administrative Assistant 1 OR Trainee 1 OR Trainee 2 (NY HELPS) – 2 vacancies

UNIT: CSEA
Administrative

CLASS: Competitive*  

HELPS CLASS: Non-Competitive

SALARY: Grade 11 – Salary $46,306

DATE POSTED:  8/20/2024

POST
UNTIL:   9/4/2024

LOCATIONS: Sociology, Human Services, & Crime Studies

                     
 Geography & Environmental Sustainability

NOTE: When applying, please indicate which department you are applying
for.

Description:

General Job Duties:

• Answer telephones,
  provide information to callers, take messages, and transfer calls.
• Open, read, route, and distribute incoming mail or other
  materials; answer routine letters; and prepare and mail items.
• Operate office equipment such as printers, scanners, and copiers; and
  arrange for equipment repairs.
• Create, maintain, and enter information into databases.

Department
Description:

Geography & Environmental Sustainability Department Description: 

In the
Geography & Environmental Sustainability department our mission is to give students the geographic and/or environmental sustainability
knowledge and skills they need to interpret social, physical, and environmental influences at local, regional, and global scales. We enable
our students to become globally capable and environmentally aware. To learn more about the University and the Department, please visit https://suny.oneonta.edu/ and https://suny.oneonta.edu/geography-environmental-sustainability

Job Duties:

• Maintain
  schedules and event calendars
• Assisting faculty with travel arrangements and paperwork
• Communicate with students 
• Be
  the department face for callers/visitors
• Assist with renewal, tenure, and promotion files.
• Orders and stocks supply room
  inventory

Sociology, Human Services, & Crime Studies Department Description:

Sociology, Human
Services, and Crime Studies (SHSCS) is a large department with 12 faculty and 300+ student majors, with a variety of programs. To learn more
about the University and the Department, please visit https://suny.oneonta.edu/ and https://suny.oneonta.edu/sociology-human-services-and-crime-studies

Job Duties:

• Filing
  management
• Coordinating and publicizing special events
• Assisting faculty with travel arrangements and
  paperwork
• Assisting with student internships
• Supervision of student workers

Requirements:

 Minimum Qualifications:

Competitive Qualifications:

The successful
candidate must be reachable on the full-time, permanent Civil Service list for Administrative Assistant 1, or must have held the permanent
title of Administrative Assistant 1 in the past or be eligible to transfer into the title.

                                 
                                                      OR

Appointment may be made at the Administrative Assistant 1
Traineeship level, (grade 8 or grade 10) leading up to Administrative Assistant 1, grade 11 title. Successful candidates interested in the
Traineeship must have 1 year of service in a clerical title allocated to grade 6 or higher (e.g., Office Assistant 1). Successful completion
of the traineeship requires taking eight courses in the following competencies: Professionalism and Self-Management, Verbal, and Written
Communication, Interpersonal and Customer Relations, and Computer Skills and Technology. It must include instruction in each of the
following topics: office organization and management; business writing; customer service; and Microsoft Word basics.

       
                                                                                OR

Non-competitive Qualifications
(NY HELPS):

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*To
be considered for appointment through NY HELPS, candidates must meet the open- competitive minimum qualifications for this position.

Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of
office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected
candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least
96% accuracy by completion of probation. To be advanced to the full performance level of this title you must successfully complete a set
training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to
Trainee 2.

Administrative Assistant Trainee 2: One year of experience in administrative support, which
includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office
administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30
words per minute with at least 96% accuracy by completion of probation. To be advanced to the full performance level of this title you must
successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will
advance to the full level of this title without further examination.

Administrative Assistant 1: Two years of
experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service,
business writing, and/or office administration.  The selected candidate must pass a keyboarding test that demonstrates the ability to enter
text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

                       
                                                          OR

Certification (e.g., IAAP Certified Administrative
Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business
technology, or office technology substitutes for two years of experience.

Preferred Qualifications:  

• Prior experience in office work or event coordination. (Sociology)
• Good communication
  skills. (Geography)
• Extensive knowledge of campus procedures and resources. (Geography)

Additional Information:

REMARKS 

All the vacancies are full-time, permanent
positions. 

*For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which
means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a
future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive
employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of
the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees
may take part in any promotion examination for which they are qualified.

Pursuant to Executive Order 161, no State entity, as
defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current
compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with
compensation. If such information has been requested from you before such time, please contact the NYS Office of Employee Relations at (518)
474-6988 or via email at info@oer.ny.gov

Application
Instructions:

To apply online go to: http://oneonta.interviewexchange.com/candapply.jsp?JOBID=180153 Please upload a cover letter, resume, and contact
information for three professional references (required). You may add additional documents you would like a candidate to supply.  

For other employment and regional opportunities, please visit our website at: https://suny.oneonta.edu/about-oneonta/employment. 

Company Description:

===========================

Job Description:

TITLE: Administrative Assistant 1 OR Trainee 1 OR Trainee 2 (NY HELPS) – 2 vacancies

UNIT: CSEA
Administrative

CLASS: Competitive*  

HELPS CLASS: Non-Competitive

SALARY: Grade 11 – Salary $46,306

DATE POSTED:  8/20/2024

POST
UNTIL:   9/4/2024

LOCATIONS: Sociology, Human Services, & Crime Studies

                     
 Geography & Environmental Sustainability

NOTE: When applying, please indicate which department you are applying
for.

Description:

General Job Duties:

• Answer telephones,
  provide information to callers, take messages, and transfer calls.
• Open, read, route, and distribute incoming mail or other
  materials; answer routine letters; and prepare and mail items.
• Operate office equipment such as printers, scanners, and copiers; and
  arrange for equipment repairs.
• Create, maintain, and enter information into databases.

Department
Description:

Geography & Environmental Sustainability Department Description: 

In the
Geography & Environmental Sustainability department our mission is to give students the geographic and/or environmental sustainability
knowledge and skills they need to interpret social, physical, and environmental influences at local, regional, and global scales. We enable
our students to become globally capable and environmentally aware. To learn more about the University and the Department, please visit https://suny.oneonta.edu/ and https://suny.oneonta.edu/geography-environmental-sustainability

Job Duties:

• Maintain
  schedules and event calendars
• Assisting faculty with travel arrangements and paperwork
• Communicate with students 
• Be
  the department face for callers/visitors
• Assist with renewal, tenure, and promotion files.
• Orders and stocks supply room
  inventory

Sociology, Human Services, & Crime Studies Department Description:

Sociology, Human
Services, and Crime Studies (SHSCS) is a large department with 12 faculty and 300+ student majors, with a variety of programs. To learn more
about the University and the Department, please visit https://suny.oneonta.edu/ and https://suny.oneonta.edu/sociology-human-services-and-crime-studies

Job Duties:

• Filing
  management
• Coordinating and publicizing special events
• Assisting faculty with travel arrangements and
  paperwork
• Assisting with student internships
• Supervision of student workers

Requirements:

 Minimum Qualifications:

Competitive Qualifications:

The successful
candidate must be reachable on the full-time, permanent Civil Service list for Administrative Assistant 1, or must have held the permanent
title of Administrative Assistant 1 in the past or be eligible to transfer into the title.

                                 
                                                      OR

Appointment may be made at the Administrative Assistant 1
Traineeship level, (grade 8 or grade 10) leading up to Administrative Assistant 1, grade 11 title. Successful candidates interested in the
Traineeship must have 1 year of service in a clerical title allocated to grade 6 or higher (e.g., Office Assistant 1). Successful completion
of the traineeship requires taking eight courses in the following competencies: Professionalism and Self-Management, Verbal, and Written
Communication, Interpersonal and Customer Relations, and Computer Skills and Technology. It must include instruction in each of the
following topics: office organization and management; business writing; customer service; and Microsoft Word basics.

       
                                                                                OR

Non-competitive Qualifications
(NY HELPS):

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*To
be considered for appointment through NY HELPS, candidates must meet the open- competitive minimum qualifications for this position.

Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of
office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected
candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least
96% accuracy by completion of probation. To be advanced to the full performance level of this title you must successfully complete a set
training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to
Trainee 2.

Administrative Assistant Trainee 2: One year of experience in administrative support, which
includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office
administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30
words per minute with at least 96% accuracy by completion of probation. To be advanced to the full performance level of this title you must
successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will
advance to the full level of this title without further examination.

Administrative Assistant 1: Two years of
experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service,
business writing, and/or office administration.  The selected candidate must pass a keyboarding test that demonstrates the ability to enter
text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

                       
                                                          OR

Certification (e.g., IAAP Certified Administrative
Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business
technology, or office technology substitutes for two years of experience.

Preferred Qualifications:  

• Prior experience in office work or event coordination. (Sociology)
• Good communication
  skills. (Geography)
• Extensive knowledge of campus procedures and resources. (Geography)

Additional Information:

REMARKS 

All the vacancies are full-time, permanent
positions. 

*For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which
means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a
future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive
employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of
the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees
may take part in any promotion examination for which they are qualified.

Pursuant to Executive Order 161, no State entity, as
defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current
compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with
compensation. If such information has been requested from you before such time, please contact the NYS Office of Employee Relations at (518)
474-6988 or via email at info@oer.ny.gov

Application
Instructions:

To apply online go to: http://oneonta.interviewexchange.com/candapply.jsp?JOBID=180153 Please upload a cover letter, resume, and contact
information for three professional references (required). You may add additional documents you would like a candidate to supply.  

For other employment and regional opportunities, please visit our website at: https://suny.oneonta.edu/about-oneonta/employment.