Location
Villanova, PA
Work Schedule:
full-time/12-months
Department: 604 – University Advancement
Position
Summary
Ignite Your Career at Villanova University! Whether undergraduate or graduate, faculty or staff, each
community member brings with them a wealth of experiences that enrich our University and shift our perspectives. As a part of this
community, your work will improve lives and ignite change!
Why work at Villanova?
- Join a mission-driven organization.
Since Villanova University’s founding in
1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others. - Villanova
has been included among the nation’s best colleges and universities. VU’sinclusion again in U.S. News & World Report’s 2023 “Best Colleges” rankings is another indication of the
University’s continued prominence and forward momentum. - We believe that an inclusive community fosters an understanding and
appreciation for diversity among our students, faculty, staff and administrators. The Office of Diversity, Equity and Inclusion works
to address issues of equity and justice in a variety of ways including workshops, events and employee resource groups - Villanova’s
most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive
retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance,
and more.
Villanova
University has embarked on a 10-year strategic plan, Rooted. Restless., with the goal of enhancing the Augustinian Catholic living
and learning experience for all members of our community. University Advancement is seeking exceptional talent to join our mission-driven
team working together toward our shared vision for Villanova, fueled by the generosity of the University’s philanthropic supporters as we
prepare for Villanova’s next comprehensive capital campaign.
The Administrative Assistant provides administrative support to the
following Major Gift teams within the Office of University Advancement: Family & Philanthropy Engagement, Athletics, Strategic Initiatives,
and The Law School. This position requires a high degree of professionalism and confidentiality.
Villanova is a Catholic university
sponsored by the Augustinian Order. Diversity and inclusion have been and will continue to be an integral component of Villanova
University’s mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and
can contribute to the University’s mission and values.
Duties and Responsibilities
- Support the Major Gift
Directors and Gift Officers with administrative support, including but not limited to: calendar management, reconciling purchasing card
transactions, assisting with travel arrangements, preparing thank you letters and pledge agreements, looking up donor identification numbers
in the database, generating reports from various software systems, compiling guest lists for events in Microsoft Excel, proofing
e-newsletters and written documents, and preparing meeting materials. - Perform other duties and assist with projects as
assigned.
Minimum Qualifications
- High School Diploma or equivalent
- 3-5 years in administrative
assistant or similar role, as we as knowledge of higher education and fundraising environment preferred. Fundamental knowledge and skills in
function, as well as understanding of related areas:- Solid understanding of work flow, process steps and professional standards for
the function - Advanced organizational and time management skills
- Ability to set priorities for self and manage own time,
effort and activities - Ability to participate as an active team member
- Solid understanding of work flow, process steps and professional standards for
- Must possess excellent written and verbal
communication skills. - Must be able to manage multiple tasks in a fast-paced environment.
- Must be a problem solver and
capable of finding solutions with little oversight. - Ability to work with and discuss confidential matters.
- Must be
proficient in all standard computer applications, particularly Microsoft Word, Outlook Excel, and PowerPoint. - General knowledge of
office principles and office procedures required. - The individual must have a strong customer-service orientation.
- The
individual selected will have exceptional administrative, organizational, and scheduling skills, ability to manage multiple projects/tasks
with varied deadlines, and a friendly, upbeat, and highly professional demeanor. - The person will be a team player with a proven
ability to maintain discretion and attention to detail. - The individual must be proactive and able to work independently under
general supervision.
Preferred Qualifications
- Associate degree or greater
- Knowledge of Banner,
Cognos, Salesforce, and other office technology preferred
Physical Requirements and/or Unusual Work
Hours
Sitting; light lifting of packages, frequent walking or driving across campus.
Salary Posting
Information
Commensurate with experience.
Diversity and inclusion have been and will continue to be an integral component of Villanova University’s mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.
Location
Villanova, PA
Work Schedule:
full-time/12-months
Department: 604 – University Advancement
Position
Summary
Ignite Your Career at Villanova University! Whether undergraduate or graduate, faculty or staff, each
community member brings with them a wealth of experiences that enrich our University and shift our perspectives. As a part of this
community, your work will improve lives and ignite change!
Why work at Villanova?
- Join a mission-driven organization.
Since Villanova University’s founding in
1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others. - Villanova
has been included among the nation’s best colleges and universities. VU’sinclusion again in U.S. News & World Report’s 2023 “Best Colleges” rankings is another indication of the
University’s continued prominence and forward momentum. - We believe that an inclusive community fosters an understanding and
appreciation for diversity among our students, faculty, staff and administrators. The Office of Diversity, Equity and Inclusion works
to address issues of equity and justice in a variety of ways including workshops, events and employee resource groups - Villanova’s
most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive
retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance,
and more.
Villanova
University has embarked on a 10-year strategic plan, Rooted. Restless., with the goal of enhancing the Augustinian Catholic living
and learning experience for all members of our community. University Advancement is seeking exceptional talent to join our mission-driven
team working together toward our shared vision for Villanova, fueled by the generosity of the University’s philanthropic supporters as we
prepare for Villanova’s next comprehensive capital campaign.
The Administrative Assistant provides administrative support to the
following Major Gift teams within the Office of University Advancement: Family & Philanthropy Engagement, Athletics, Strategic Initiatives,
and The Law School. This position requires a high degree of professionalism and confidentiality.
Villanova is a Catholic university
sponsored by the Augustinian Order. Diversity and inclusion have been and will continue to be an integral component of Villanova
University’s mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and
can contribute to the University’s mission and values.
Duties and Responsibilities
- Support the Major Gift
Directors and Gift Officers with administrative support, including but not limited to: calendar management, reconciling purchasing card
transactions, assisting with travel arrangements, preparing thank you letters and pledge agreements, looking up donor identification numbers
in the database, generating reports from various software systems, compiling guest lists for events in Microsoft Excel, proofing
e-newsletters and written documents, and preparing meeting materials. - Perform other duties and assist with projects as
assigned.
Minimum Qualifications
- High School Diploma or equivalent
- 3-5 years in administrative
assistant or similar role, as we as knowledge of higher education and fundraising environment preferred. Fundamental knowledge and skills in
function, as well as understanding of related areas:- Solid understanding of work flow, process steps and professional standards for
the function - Advanced organizational and time management skills
- Ability to set priorities for self and manage own time,
effort and activities - Ability to participate as an active team member
- Solid understanding of work flow, process steps and professional standards for
- Must possess excellent written and verbal
communication skills. - Must be able to manage multiple tasks in a fast-paced environment.
- Must be a problem solver and
capable of finding solutions with little oversight. - Ability to work with and discuss confidential matters.
- Must be
proficient in all standard computer applications, particularly Microsoft Word, Outlook Excel, and PowerPoint. - General knowledge of
office principles and office procedures required. - The individual must have a strong customer-service orientation.
- The
individual selected will have exceptional administrative, organizational, and scheduling skills, ability to manage multiple projects/tasks
with varied deadlines, and a friendly, upbeat, and highly professional demeanor. - The person will be a team player with a proven
ability to maintain discretion and attention to detail. - The individual must be proactive and able to work independently under
general supervision.
Preferred Qualifications
- Associate degree or greater
- Knowledge of Banner,
Cognos, Salesforce, and other office technology preferred
Physical Requirements and/or Unusual Work
Hours
Sitting; light lifting of packages, frequent walking or driving across campus.
Salary Posting
Information
Commensurate with experience.
Diversity and inclusion have been and will continue to be an integral component of Villanova University’s mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.
, Administrative Assistant II – HigherEdJobs
