Administrative AST I – HigherEdJobs

Administrative AST I

Job No: 529756
Work Type: Staff Full-Time
Location: Main
Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran’s Preference Eligible
Department:
20010000 – IP-INTERNATIONAL CENTER-GEN

Job Description

Classification Title:

Administrative Assistant
I

Job Description:

First contact for students and visitors which consists of redirecting visitors, advising on basic F-1
nonimmigrant processes, directing individuals to resources, answering basic inquires in-person, by email, or phone regarding routine
policies or procedures within established guidelines.

Reviews I-20 requests submitted by academic departments to send students
preliminary I-20 application instructions. Process standard letter requests for students, such as for F-1 status verification, social
security application, expense, CADIVI, military.

Coordinates new student check-in: manages, reviews, develops, updates, and trains
on all matters related to the online check-in process, website information regarding check-in, and lobby materials provided to students.

The position serves as a back-up Designated School Official (DSO) for matters such as assisting in providing updated travel
signature requests and I-20 reprints. Serves as a back-up to the Associate Director for managing the Linkage Institute process and some
standard letter-writing processes, such as for invitation letters to family members for the purpose of tourist visa application for visit or
attendance of graduation.

Provides routine office support such as taking detailed meeting minutes; shares in management of the
advisors’ and directors’ calendars, scheduling meetings/appointments as needed; assists with work arrangements for ISS staff.

Serves
as main notary for international students; routes incoming mail and courier deliveries, distributes documents to students/office visitors.
Additionally, serves as the back-up in managing the SIDA drop requests after the drop/add deadline, provided the drop will not cause the
student to be under enrolled.

Expected Salary:

$19.00 – $21.00/hour

Minimum Qualifications:

High school diploma
or equivalent and one year of relevant experience.

Eligible to serve as a Designated School Official: https://apptrkr.com/get_redirect.php?id=4880611&targetURL=check-in: manages, reviews, develops, updates, and trains on
all matters related to the online check-in process, website information regarding check-in, and lobby materials provided to students.

The position serves as a back-up Designated School Official (DSO) for matters such as assisting in providing updated travel
signature requests and I-20 reprints. Serves as a back-up to the Associate Director for managing the Linkage Institute process and some
standard letter-writing processes, such as for invitation letters to family members for the purpose of tourist visa application for visit or
attendance of graduation.

Provides routine office support such as taking detailed meeting minutes; shares in management of the
advisors’ and directors’ calendars, scheduling meetings/appointments as needed; assists with work arrangements for ISS staff.

Serves
as main notary for international students; routes incoming mail and courier deliveries, distributes documents to students/office visitors.
Additionally, serves as the back-up in managing the SIDA drop requests after the drop/add deadline, provided the drop will not cause the
student to be under enrolled.

Expected Salary:

$19.00 – $21.00/hour

Minimum Qualifications:

High school diploma
or equivalent and one year of relevant experience.

Eligible to serve as a Designated School Official: https://studyinthestates.dhs.gov/2013/07/questions-designated-school-officials-who-eligible-be-dso

Prefer
red Qualifications:

EDUCATION & TRAINING

  • Bachelor’s degree
  • Federal Educational Rights and Privacy Act (FERPA)
    training (provided)

KNOWLEDGE and EXPERIENCE

  • Knowledge of and experience with F-1 immigration regulations

  • Knowledge of and experience with UF rules, regulations, and processes

SKILLS
Effective communication; attention to detail;
managing multiple priorities; attentive to deadlines; problem solving; service excellence; active learning; teamwork.

Special
Instructions to Applicants:

In order to be considered, you must upload your cover letter, 3 professional references and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s
preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for
consideration. See our Veteran’s Preference
Page
for more specific information.

Health Assessment Required:
No

Applications Close: 01 Jan 2024

To apply, visit https://explore.jobs.ufl.edu/en-us/job/529756/administrative-ast-i

The University is
committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and
expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of
employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and
training.

jeid-6b7a14de2f62644482359759ec0cf5e3

Source link ]

Administrative AST I

Job No: 529756
Work Type: Staff Full-Time
Location: Main
Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran’s Preference Eligible
Department:
20010000 – IP-INTERNATIONAL CENTER-GEN

Job Description

Classification Title:

Administrative Assistant
I

Job Description:

First contact for students and visitors which consists of redirecting visitors, advising on basic F-1
nonimmigrant processes, directing individuals to resources, answering basic inquires in-person, by email, or phone regarding routine
policies or procedures within established guidelines.

Reviews I-20 requests submitted by academic departments to send students
preliminary I-20 application instructions. Process standard letter requests for students, such as for F-1 status verification, social
security application, expense, CADIVI, military.

Coordinates new student check-in: manages, reviews, develops, updates, and trains
on all matters related to the online check-in process, website information regarding check-in, and lobby materials provided to students.

The position serves as a back-up Designated School Official (DSO) for matters such as assisting in providing updated travel
signature requests and I-20 reprints. Serves as a back-up to the Associate Director for managing the Linkage Institute process and some
standard letter-writing processes, such as for invitation letters to family members for the purpose of tourist visa application for visit or
attendance of graduation.

Provides routine office support such as taking detailed meeting minutes; shares in management of the
advisors’ and directors’ calendars, scheduling meetings/appointments as needed; assists with work arrangements for ISS staff.

Serves
as main notary for international students; routes incoming mail and courier deliveries, distributes documents to students/office visitors.
Additionally, serves as the back-up in managing the SIDA drop requests after the drop/add deadline, provided the drop will not cause the
student to be under enrolled.

Expected Salary:

$19.00 – $21.00/hour

Minimum Qualifications:

High school diploma
or equivalent and one year of relevant experience.

Eligible to serve as a Designated School Official: https://apptrkr.com/get_redirect.php?id=4880611&targetURL=check-in: manages, reviews, develops, updates, and trains on
all matters related to the online check-in process, website information regarding check-in, and lobby materials provided to students.

The position serves as a back-up Designated School Official (DSO) for matters such as assisting in providing updated travel
signature requests and I-20 reprints. Serves as a back-up to the Associate Director for managing the Linkage Institute process and some
standard letter-writing processes, such as for invitation letters to family members for the purpose of tourist visa application for visit or
attendance of graduation.

Provides routine office support such as taking detailed meeting minutes; shares in management of the
advisors’ and directors’ calendars, scheduling meetings/appointments as needed; assists with work arrangements for ISS staff.

Serves
as main notary for international students; routes incoming mail and courier deliveries, distributes documents to students/office visitors.
Additionally, serves as the back-up in managing the SIDA drop requests after the drop/add deadline, provided the drop will not cause the
student to be under enrolled.

Expected Salary:

$19.00 – $21.00/hour

Minimum Qualifications:

High school diploma
or equivalent and one year of relevant experience.

Eligible to serve as a Designated School Official: https://studyinthestates.dhs.gov/2013/07/questions-designated-school-officials-who-eligible-be-dso

Prefer
red Qualifications:

EDUCATION & TRAINING

  • Bachelor’s degree
  • Federal Educational Rights and Privacy Act (FERPA)
    training (provided)

KNOWLEDGE and EXPERIENCE

  • Knowledge of and experience with F-1 immigration regulations

  • Knowledge of and experience with UF rules, regulations, and processes

SKILLS
Effective communication; attention to detail;
managing multiple priorities; attentive to deadlines; problem solving; service excellence; active learning; teamwork.

Special
Instructions to Applicants:

In order to be considered, you must upload your cover letter, 3 professional references and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s
preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for
consideration. See our Veteran’s Preference
Page
for more specific information.

Health Assessment Required:
No

Applications Close: 01 Jan 2024

To apply, visit https://explore.jobs.ufl.edu/en-us/job/529756/administrative-ast-i

The University is
committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and
expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of
employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and
training.

jeid-6b7a14de2f62644482359759ec0cf5e3

, Administrative AST I – HigherEdJobs

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