University of California Santa Barbara
Job Posting
Details
Payroll Title: Personnel Analyst
Job Code: 4627
Job Open Date:
8/19/24
Application Review Begins: 9/4/24
Department Code (Name): ERTH (EARTH
RESEARCH INSTITUTE)
Percentage of Time: 100%
Union Code (Name): 99 – Non-Represented
(PPSM)
Employee Class (Appointment Type): Staff: Career
FLSA Status:
Non-Exempt
Classified Indicator Description (Personnel Program): PSS
Salary Grade:
Grade 19
Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this
position is $28.07 – $31.00/hr. The full salary range for this position is $28.07 – $48.28/hr. Salary offers are determined based on final
candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices
at the University.
Work Location: Ellison Hall – 6832
Working Days and Hours: M-F, 8 AM – 5
PM
Benefits Eligibility: Full
Type of Remote or Hybrid Work Arrangement, if applicable:
Hybrid
Special Instructions: For full consideration, please include a resume and a cover letter as part of
your application.
Department Marketing Statement: The Earth Research Institute is an organized research unit whose
mission is to support research and education in the sciences of our solid, fluid and living Earth. ERI fosters new multidisciplinary
collaborations studying how Earth processes affect mankind and how mankind perturbs the Earth. Professor Alex Simms is the Interim Director
of the unit. Seventy-three independent research groups and three centers conduct and administer their research using the facilities and
resources of the Institute.
Benefits of Belonging
Working at UC means being part of this vibrant
institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place
to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and
why You Belong at UC.
Brief Summary of Job Duties:
Co-manages all employment activities for the 400+ employees of the Earth
Research Institute. Facilitates Academic Personnel, Human Resources and Payroll processes, using independent judgment to analyze policies,
problem solve, ensure compliance (institutional and research sponsor policies) and provide advice on academic “Red Binder,” recruitment,
merit and promotions, salary administration, Graduate Student employment, payroll, effort reporting, records auditing, benefits, leave
accruals and reporting, and visa procurement, et.al.. Manages sensitive and confidential information and effectively and collaboratively
interacts with a broad range of academic and staff personnel.
Required Qualifications:
- Working knowledge of
financial processes, policies and procedures. - Strong knowledge of financial data management and reporting systems.
- Strong
interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to
multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and
decision making. - Ability to function effectively as a member of a team.
- Understanding of internal control practices and
their impact on protecting University resources. - Ability to adapt to changing priorities.
Preferred
Qualifications:
- Bachelor’s Degree in related area and/or equivalent experience/training
- 1-3 years relevant
experience/training
Special Conditions of Employment: Job Functions and Percentages of Time:
30% Academic Personnel Coordinator
- Works directly with Principal Investigators, Professional Researchers, Project Scientists, Postdoctoral Researchers, Visiting
Scholars, and the ERI team to collect information, analyze, advise, and implement Academic employment for ERI. - Possesses thorough
knowledge of Academic “Red Binder” and all relevant procedures and policies to academic appointees. - Consults with Academic
Personnel, Office of Research, Office of International Students & Scholars and the Office of Equal Opportunity & Sexual Harassment/Title IX
Compliance as necessary to research and resolve academic appointment and VISA issues. - Responsible for recruitment (UC Recruit) and
VISA processing (via OISS and UCSBGlobal). - Completes research and analysis to ensure compliance with employment for the numerous
funding agencies and their unique restrictions; addresses with ERI’s Contract & Grant Manager/Team if necessary. - Uses E-Verify as
is required for federal contracts or subcontracts that contain the Federal Acquisition Requirement clause. - Computes additional
compensation (summer salary) for Principal Investigators and verifies approved funding. - Coordinates with other departments to
ensure that personnel activity (Effort Reporting) conforms with other affected department’s needs and requirements. - Oversees
Graduate Student Researcher (GSR) appointments. For exceptional appointments, coordinates with graduate student’s home department/faculty
advisor to secure approval. Coordinates with Graduate Division, as needed. - Works closely with PI’s to provide strategies related to
maximizing cost benefits to their awards related to graduate student fees. - Updates Graduate Student Fee remission in the Graduate
Division Financial Portal to ensure fees are paid prior to deadline. - Coordinates GSR, Graduate Division Matching Funds, and
fellowship activities within ERI and across multiple departments. - Works collaboratively on merit and promotion cases for academic
employees.
30% Staff & Student Employment Coordinator
- Implements the staff and student employment
activity for ERI Principal Investigators. - Advises Principal Investigators on University policies and procedures regarding
recruitment, classification levels, hiring, payroll, benefits eligibility, merit and range adjustments, dual employment, overtime
compensation, FMLA or other Leaves of Absence, and work study. - As the employment primary contact, ensures departmental compliance
with internal, campus, state, and federal employment practices. - Must have knowledge of INS, Department of Labor and Social Security
requirements. - Possesses thorough knowledge of all procedures, policies (unrepresented employees), and union agreements (AFSCME,
CUE, PX, SX, TX, RX) relevant to staff employees. - Coordinates both academic & staff recruitment processes.
- Oversees staff
evaluation process, providing counsel and guidance on policies and deadlines to PIs, supervisors, and staff. Notifies supervisors when
evaluations are due and ensures that evaluations are completed. - Ensure probationary reports are completed and submitted. Works with
MSO on layoff and disciplinary situations.
30% Payroll, Leave Accrual, Records Administration
- Analyzes the appropriateness of expenses for a given funding source and projects all personnel transactions in the department
financial system (GUS). - Verifies the integrity of payroll and benefit information posted to the financial system.
- Oversees
audit of all timecard/records for proper calculations of vacation, sick, and overtime, and accurately and timely processes ERI’s payroll to
the UC payroll system (UCPath), verifying percentages, benefits eligibility, visa criteria, and funding information. - Manage
department Electronic Timekeeping system (Kronos, supplemented by Google Sheets in order to track split-funded employees) and approval
(GUS). - Researches, analyses and resolves any payroll or personnel issues.
- Trains managers, career and student staff in
accurate time keeping entry and time card approval. - Analyzes payroll information prior to processing and corrects any
discrepancies. - Ensures all employee information is accurate including pay rates and project account/funds.
- Audits
personnel data and independently reconciles discrepancies. - Oversees federal effort reporting requirements for individuals
compensated by, or have contributed time to, a federally sponsored project. - Provides training and oversight to Principal
Investigators in regard to certification of effort reports using the ERS (Effort Reporting System). - Reports leave time
electronically using the appropriate campus systems (Kronos/UCPath). - Maintains up-to-date knowledge of UC policies and union
agreements relating to FMLA, overtime, vacation leave, sick leave, leave without salary, Workers’ Compensation, and campus time reduction
programs. - Acts as liaison between HR and UCPath assisting academic personnel, staff, and student employees with benefits
information and in addressing issues. - Provides guidance to PI’s and, in cases of work-related injury, coordinates with PI regarding
Workers’ Compensation incident reporting, medical treatment authorizations, and medical facilities. - Coordinates with Business
Services, Human Resources, PI, and injured employee, as needed, regarding Workers’ Compensation claims. - Oversees submittal of
appropriate forms. - Advises PI’s on the completion of Workers’ Compensation registration forms for volunteers.
- Instructs
PI’s regarding the activities and individuals who must complete Waiver of Liability forms. - Oversees submittal of appropriate forms.
15% Research/C&G
- Ensures that HR transactions related to contract and grants are in compliance
with institutional and research sponsor policies. - Requires analysis of terms and conditions related to multiple grants and funding
agencies, application of the appropriate restrictions to any related HR transactions, and proactively addressing any issues (e.g. extramural
agency approval required for changes in classification, wages, or hours worked). - With understanding of Contract and Grant
restrictions and limitations relating to various awards and agencies, appropriately advises Principal Investigators on classifications and
employment activities. - Counsels PIs regarding salary projections and employment planning, understanding the restrictions and
limitations for various project, to determine appropriateness of expenses prior to completing any HR/payroll activities. - Completes
analysis regarding appropriateness of funding, including ability to rebudget if required, prior to completing any HR activities or
payroll/appointments.
5% Fellowship & Trainee Activities
- Responsible for all forms of non-payroll
compensation. - Evaluates requests and determines appropriate form of compensation (graduate and undergraduate fellowships, graduate
division match funds, honorarium, etc.). - Works closely with Human Resources, Business Services, Financial Aid, and Accounts Payable
to ensure that compensation is non-payroll and meets federal and state legal requirements. - Other duties as assigned to meet
departmental goals.
UC Vaccination Programs Policy
As a condition of employment, you will be required to
comply with the University of California Policy on Vaccination Programs.
As a condition of Physical
Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by
providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly
declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the
policy.). Federal, state, or local public health directives may impose additional requirements.
For more information:
UC Santa Barbara COVID-19 Information
University of
California Policy on Vaccinations
* Covered Individuals: A Covered Individual includes anyone designated as Personnel or
Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or
education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible
venue at a Location as a member of the public, is not a Covered Individual.
Equal Opportunity/Affirmative Action
Statement
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability,
age or protected veteran status.
For more information:
University of California’s Affirmative Action Policy
University of California’s Anti-Discrimination
Policy
Reasonable Accommodations
The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to
contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad
in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact
information is for accommodation requests only and cannot be used to inquire about the status of applications.
Application Status
If you would like to check the status of your
application, please log into the Candidate Gateway where you applied and click on ‘my activities’.
To apply, please
visit: https://careerspub.universityofcalifornia.edu/psc/ucsb/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?P
age=HRS_APP_JBPST_FL&JobOpeningId=71820&PostingSeq=1&SiteId=31&languageCd=ENG&FOCUS=Applicant
jeid-89484dca69af0049aa71730f6d
6ad033
University of California Santa Barbara
Job Posting
Details
Payroll Title: Personnel Analyst
Job Code: 4627
Job Open Date:
8/19/24
Application Review Begins: 9/4/24
Department Code (Name): ERTH (EARTH
RESEARCH INSTITUTE)
Percentage of Time: 100%
Union Code (Name): 99 – Non-Represented
(PPSM)
Employee Class (Appointment Type): Staff: Career
FLSA Status:
Non-Exempt
Classified Indicator Description (Personnel Program): PSS
Salary Grade:
Grade 19
Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this
position is $28.07 – $31.00/hr. The full salary range for this position is $28.07 – $48.28/hr. Salary offers are determined based on final
candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices
at the University.
Work Location: Ellison Hall – 6832
Working Days and Hours: M-F, 8 AM – 5
PM
Benefits Eligibility: Full
Type of Remote or Hybrid Work Arrangement, if applicable:
Hybrid
Special Instructions: For full consideration, please include a resume and a cover letter as part of
your application.
Department Marketing Statement: The Earth Research Institute is an organized research unit whose
mission is to support research and education in the sciences of our solid, fluid and living Earth. ERI fosters new multidisciplinary
collaborations studying how Earth processes affect mankind and how mankind perturbs the Earth. Professor Alex Simms is the Interim Director
of the unit. Seventy-three independent research groups and three centers conduct and administer their research using the facilities and
resources of the Institute.
Benefits of Belonging
Working at UC means being part of this vibrant
institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place
to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and
why You Belong at UC.
Brief Summary of Job Duties:
Co-manages all employment activities for the 400+ employees of the Earth
Research Institute. Facilitates Academic Personnel, Human Resources and Payroll processes, using independent judgment to analyze policies,
problem solve, ensure compliance (institutional and research sponsor policies) and provide advice on academic “Red Binder,” recruitment,
merit and promotions, salary administration, Graduate Student employment, payroll, effort reporting, records auditing, benefits, leave
accruals and reporting, and visa procurement, et.al.. Manages sensitive and confidential information and effectively and collaboratively
interacts with a broad range of academic and staff personnel.
Required Qualifications:
- Working knowledge of
financial processes, policies and procedures. - Strong knowledge of financial data management and reporting systems.
- Strong
interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to
multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and
decision making. - Ability to function effectively as a member of a team.
- Understanding of internal control practices and
their impact on protecting University resources. - Ability to adapt to changing priorities.
Preferred
Qualifications:
- Bachelor’s Degree in related area and/or equivalent experience/training
- 1-3 years relevant
experience/training
Special Conditions of Employment: Job Functions and Percentages of Time:
30% Academic Personnel Coordinator
- Works directly with Principal Investigators, Professional Researchers, Project Scientists, Postdoctoral Researchers, Visiting
Scholars, and the ERI team to collect information, analyze, advise, and implement Academic employment for ERI. - Possesses thorough
knowledge of Academic “Red Binder” and all relevant procedures and policies to academic appointees. - Consults with Academic
Personnel, Office of Research, Office of International Students & Scholars and the Office of Equal Opportunity & Sexual Harassment/Title IX
Compliance as necessary to research and resolve academic appointment and VISA issues. - Responsible for recruitment (UC Recruit) and
VISA processing (via OISS and UCSBGlobal). - Completes research and analysis to ensure compliance with employment for the numerous
funding agencies and their unique restrictions; addresses with ERI’s Contract & Grant Manager/Team if necessary. - Uses E-Verify as
is required for federal contracts or subcontracts that contain the Federal Acquisition Requirement clause. - Computes additional
compensation (summer salary) for Principal Investigators and verifies approved funding. - Coordinates with other departments to
ensure that personnel activity (Effort Reporting) conforms with other affected department’s needs and requirements. - Oversees
Graduate Student Researcher (GSR) appointments. For exceptional appointments, coordinates with graduate student’s home department/faculty
advisor to secure approval. Coordinates with Graduate Division, as needed. - Works closely with PI’s to provide strategies related to
maximizing cost benefits to their awards related to graduate student fees. - Updates Graduate Student Fee remission in the Graduate
Division Financial Portal to ensure fees are paid prior to deadline. - Coordinates GSR, Graduate Division Matching Funds, and
fellowship activities within ERI and across multiple departments. - Works collaboratively on merit and promotion cases for academic
employees.
30% Staff & Student Employment Coordinator
- Implements the staff and student employment
activity for ERI Principal Investigators. - Advises Principal Investigators on University policies and procedures regarding
recruitment, classification levels, hiring, payroll, benefits eligibility, merit and range adjustments, dual employment, overtime
compensation, FMLA or other Leaves of Absence, and work study. - As the employment primary contact, ensures departmental compliance
with internal, campus, state, and federal employment practices. - Must have knowledge of INS, Department of Labor and Social Security
requirements. - Possesses thorough knowledge of all procedures, policies (unrepresented employees), and union agreements (AFSCME,
CUE, PX, SX, TX, RX) relevant to staff employees. - Coordinates both academic & staff recruitment processes.
- Oversees staff
evaluation process, providing counsel and guidance on policies and deadlines to PIs, supervisors, and staff. Notifies supervisors when
evaluations are due and ensures that evaluations are completed. - Ensure probationary reports are completed and submitted. Works with
MSO on layoff and disciplinary situations.
30% Payroll, Leave Accrual, Records Administration
- Analyzes the appropriateness of expenses for a given funding source and projects all personnel transactions in the department
financial system (GUS). - Verifies the integrity of payroll and benefit information posted to the financial system.
- Oversees
audit of all timecard/records for proper calculations of vacation, sick, and overtime, and accurately and timely processes ERI’s payroll to
the UC payroll system (UCPath), verifying percentages, benefits eligibility, visa criteria, and funding information. - Manage
department Electronic Timekeeping system (Kronos, supplemented by Google Sheets in order to track split-funded employees) and approval
(GUS). - Researches, analyses and resolves any payroll or personnel issues.
- Trains managers, career and student staff in
accurate time keeping entry and time card approval. - Analyzes payroll information prior to processing and corrects any
discrepancies. - Ensures all employee information is accurate including pay rates and project account/funds.
- Audits
personnel data and independently reconciles discrepancies. - Oversees federal effort reporting requirements for individuals
compensated by, or have contributed time to, a federally sponsored project. - Provides training and oversight to Principal
Investigators in regard to certification of effort reports using the ERS (Effort Reporting System). - Reports leave time
electronically using the appropriate campus systems (Kronos/UCPath). - Maintains up-to-date knowledge of UC policies and union
agreements relating to FMLA, overtime, vacation leave, sick leave, leave without salary, Workers’ Compensation, and campus time reduction
programs. - Acts as liaison between HR and UCPath assisting academic personnel, staff, and student employees with benefits
information and in addressing issues. - Provides guidance to PI’s and, in cases of work-related injury, coordinates with PI regarding
Workers’ Compensation incident reporting, medical treatment authorizations, and medical facilities. - Coordinates with Business
Services, Human Resources, PI, and injured employee, as needed, regarding Workers’ Compensation claims. - Oversees submittal of
appropriate forms. - Advises PI’s on the completion of Workers’ Compensation registration forms for volunteers.
- Instructs
PI’s regarding the activities and individuals who must complete Waiver of Liability forms. - Oversees submittal of appropriate forms.
15% Research/C&G
- Ensures that HR transactions related to contract and grants are in compliance
with institutional and research sponsor policies. - Requires analysis of terms and conditions related to multiple grants and funding
agencies, application of the appropriate restrictions to any related HR transactions, and proactively addressing any issues (e.g. extramural
agency approval required for changes in classification, wages, or hours worked). - With understanding of Contract and Grant
restrictions and limitations relating to various awards and agencies, appropriately advises Principal Investigators on classifications and
employment activities. - Counsels PIs regarding salary projections and employment planning, understanding the restrictions and
limitations for various project, to determine appropriateness of expenses prior to completing any HR/payroll activities. - Completes
analysis regarding appropriateness of funding, including ability to rebudget if required, prior to completing any HR activities or
payroll/appointments.
5% Fellowship & Trainee Activities
- Responsible for all forms of non-payroll
compensation. - Evaluates requests and determines appropriate form of compensation (graduate and undergraduate fellowships, graduate
division match funds, honorarium, etc.). - Works closely with Human Resources, Business Services, Financial Aid, and Accounts Payable
to ensure that compensation is non-payroll and meets federal and state legal requirements. - Other duties as assigned to meet
departmental goals.
UC Vaccination Programs Policy
As a condition of employment, you will be required to
comply with the University of California Policy on Vaccination Programs.
As a condition of Physical
Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by
providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly
declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the
policy.). Federal, state, or local public health directives may impose additional requirements.
For more information:
UC Santa Barbara COVID-19 Information
University of
California Policy on Vaccinations
* Covered Individuals: A Covered Individual includes anyone designated as Personnel or
Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or
education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible
venue at a Location as a member of the public, is not a Covered Individual.
Equal Opportunity/Affirmative Action
Statement
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability,
age or protected veteran status.
For more information:
University of California’s Affirmative Action Policy
University of California’s Anti-Discrimination
Policy
Reasonable Accommodations
The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to
contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad
in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact
information is for accommodation requests only and cannot be used to inquire about the status of applications.
Application Status
If you would like to check the status of your
application, please log into the Candidate Gateway where you applied and click on ‘my activities’.
To apply, please
visit: https://careerspub.universityofcalifornia.edu/psc/ucsb/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?P
age=HRS_APP_JBPST_FL&JobOpeningId=71820&PostingSeq=1&SiteId=31&languageCd=ENG&FOCUS=Applicant
jeid-89484dca69af0049aa71730f6d
6ad033
, Personnel Analyst – HigherEdJobs
