PhD Program Coordinator – 127886

Filing Deadline: Thu 2/15/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in
being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or
transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by
2/3/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special
Selection Applicants
: Apply by 2/15/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

Applies professional Student Services concepts. Provides varied student services to students,
faculty, and department / school / college management. Works on moderately complex issues. Receives assistance on more complex issues.

Under supervision of the Manager, Graduate Student & Instructional Services (GSIS), customer-service oriented incumbent serves as
PhD Program Coordinator for the largest and one of the most recognized PhD programs at UCSD. Plan, direct and coordinate daily activities of
the Doctoral and Joint Doctoral programs including graduate student advising, recruitment advising, course scheduling, course approvals, and
graduate publications.

Provide back-up support on admissions and recruitment efforts. Responsible for tracking and timely submission
of all required documents for proper student academic progress. Organize, arrange and schedule various activities including orientations,
rotations, examinations, meetings, etc. Provide administrative support and schedule various activities for students and graduate committees.
Compile, interpret and analyze data using multiple resources to make effective recommendations, and identify the need for and formulate
policies/procedures. Perform other duties as assigned.

QUALIFICATIONS

  • Bachelor’s degree in related area
    and / or equivalent experience / training.
  • Knowledge of advising and counseling techniques. Experience in academic advising,
    curriculum planning, course selection, etc. for university students. Skill in analysis, development, implementation, organization and
    management of academic and student programs and processes. Ability to main the confidentiality required by law for student grades, financial
    information, etc. as well as confidentiality of department business, etc.
  • Knowledge of University-specific computer application
    programs and pertinent databases. Skills, knowledge and ability with operating systems and a variety of software (proprietary and
    commercial) and web-based programs, willingness to update and increase skills as needed to meet the goals of the school. Demonstrated
    ability to understand abstract concepts and computer data. Experience in use of various applications and databases. Skill to organize
    records and accurately extract data from a variety of sources including computerized databases to provide statistical
    reports/logs.
  • Knowledge of University processes and procedures.
  • Understanding of University rules and regulations. Thorough
    knowledge of the requirements for graduate admissions. Skill to articulate program descriptions and requirements to a variety of individuals
    with broad educational, cultural, and language backgrounds using tact, diplomacy and discretion. Knowledge of Registrar’s regulations and
    procedures for scheduling, registration, enrollment, and grading. Proficient knowledge of UCSD travel forms, restrictions, and
    policies/procedures.
  • Interpersonal skills. Excellent customer service skills, with a demonstrated sensitivity to student’s needs and
    concerns; ability to deal with difficult and unpleasant situations without losing composure. Demonstrated experience in conflict resolution,
    strong leadership, organization, planning, and management practice skills as well as strong negotiation and decision-making
    skills.
  • Multicultural competencies; ability to work with diverse populations. Experience working with diverse populations including
    students, faculty, staff, campus administrators and the public. Skill to listen and advise diverse personalities using independent and
    mature judgment.
  • Skills in service orientation, organization, active listening, and critical thinking. Ability to utilize
    independent decision-making skills. Demonstrated effective problem-solving skills. Ability to identify, research and analyze complex
    situations, recommend solutions and determine actions to be undertaken to effect resolutions. Demonstrated ability to follow detailed oral
    and written instructions with minimal supervision.
  • Ability in problem identification and reasoning. Experience solving problems and
    successfully following multiple tasks through to completion, to work with changing priorities and to meet a multiplicity of demands, project
    goals, and shifting priorities while maintaining composure. Experience identifying situations for which no policy exists, to collaborate
    with others and to propose solutions.
  • Ability to multi-task; verbal and written communication skills. Professional experience
    demonstrating organizational ability. Experience multi-tasking and setting priorities. Experience implementing multiple projects under a
    deadline. Ability to communicate effectively orally to individuals as well as to large and small groups. Superior language and communication
    skills including composition skills and the ability to adapt writing style and write concisely and persuasively.
  • Willingness and
    demonstrated ability to embrace and consistently uphold the principles of community for a collaborative work environment.


SPECIAL CONDITIONS

  • Overtime may be required.
  • Job offer is contingent on clear Background Check.

Pay
Transparency Act

Annual Full Pay Range: $52,100 – $87,900 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $24.95 – $42.10

Factors in determining the appropriate compensation for a role include experience,
skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale
referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The
Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and
collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply
with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health
directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives
to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information,
please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin,
disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California
nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit
smokefree.ucsd.edu for more information.


The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

Source link ]

Filing Deadline: Thu 2/15/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in
being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or
transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by
2/3/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special
Selection Applicants
: Apply by 2/15/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

Applies professional Student Services concepts. Provides varied student services to students,
faculty, and department / school / college management. Works on moderately complex issues. Receives assistance on more complex issues.

Under supervision of the Manager, Graduate Student & Instructional Services (GSIS), customer-service oriented incumbent serves as
PhD Program Coordinator for the largest and one of the most recognized PhD programs at UCSD. Plan, direct and coordinate daily activities of
the Doctoral and Joint Doctoral programs including graduate student advising, recruitment advising, course scheduling, course approvals, and
graduate publications.

Provide back-up support on admissions and recruitment efforts. Responsible for tracking and timely submission
of all required documents for proper student academic progress. Organize, arrange and schedule various activities including orientations,
rotations, examinations, meetings, etc. Provide administrative support and schedule various activities for students and graduate committees.
Compile, interpret and analyze data using multiple resources to make effective recommendations, and identify the need for and formulate
policies/procedures. Perform other duties as assigned.

QUALIFICATIONS

  • Bachelor’s degree in related area
    and / or equivalent experience / training.
  • Knowledge of advising and counseling techniques. Experience in academic advising,
    curriculum planning, course selection, etc. for university students. Skill in analysis, development, implementation, organization and
    management of academic and student programs and processes. Ability to main the confidentiality required by law for student grades, financial
    information, etc. as well as confidentiality of department business, etc.
  • Knowledge of University-specific computer application
    programs and pertinent databases. Skills, knowledge and ability with operating systems and a variety of software (proprietary and
    commercial) and web-based programs, willingness to update and increase skills as needed to meet the goals of the school. Demonstrated
    ability to understand abstract concepts and computer data. Experience in use of various applications and databases. Skill to organize
    records and accurately extract data from a variety of sources including computerized databases to provide statistical
    reports/logs.
  • Knowledge of University processes and procedures.
  • Understanding of University rules and regulations. Thorough
    knowledge of the requirements for graduate admissions. Skill to articulate program descriptions and requirements to a variety of individuals
    with broad educational, cultural, and language backgrounds using tact, diplomacy and discretion. Knowledge of Registrar’s regulations and
    procedures for scheduling, registration, enrollment, and grading. Proficient knowledge of UCSD travel forms, restrictions, and
    policies/procedures.
  • Interpersonal skills. Excellent customer service skills, with a demonstrated sensitivity to student’s needs and
    concerns; ability to deal with difficult and unpleasant situations without losing composure. Demonstrated experience in conflict resolution,
    strong leadership, organization, planning, and management practice skills as well as strong negotiation and decision-making
    skills.
  • Multicultural competencies; ability to work with diverse populations. Experience working with diverse populations including
    students, faculty, staff, campus administrators and the public. Skill to listen and advise diverse personalities using independent and
    mature judgment.
  • Skills in service orientation, organization, active listening, and critical thinking. Ability to utilize
    independent decision-making skills. Demonstrated effective problem-solving skills. Ability to identify, research and analyze complex
    situations, recommend solutions and determine actions to be undertaken to effect resolutions. Demonstrated ability to follow detailed oral
    and written instructions with minimal supervision.
  • Ability in problem identification and reasoning. Experience solving problems and
    successfully following multiple tasks through to completion, to work with changing priorities and to meet a multiplicity of demands, project
    goals, and shifting priorities while maintaining composure. Experience identifying situations for which no policy exists, to collaborate
    with others and to propose solutions.
  • Ability to multi-task; verbal and written communication skills. Professional experience
    demonstrating organizational ability. Experience multi-tasking and setting priorities. Experience implementing multiple projects under a
    deadline. Ability to communicate effectively orally to individuals as well as to large and small groups. Superior language and communication
    skills including composition skills and the ability to adapt writing style and write concisely and persuasively.
  • Willingness and
    demonstrated ability to embrace and consistently uphold the principles of community for a collaborative work environment.


SPECIAL CONDITIONS

  • Overtime may be required.
  • Job offer is contingent on clear Background Check.

Pay
Transparency Act

Annual Full Pay Range: $52,100 – $87,900 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $24.95 – $42.10

Factors in determining the appropriate compensation for a role include experience,
skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale
referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The
Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and
collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply
with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health
directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives
to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information,
please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin,
disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California
nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit
smokefree.ucsd.edu for more information.


The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

, PhD Program Coordinator – 127886

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